Events Manual

You are here: PR and Marketing - Events Manual » Planning your event

Event protocol guidelines

Events with the Vice-Chancellor or Chancellor
Events with VIP guests
Events likely to attract significant media/public interest, generate controversy or likely to pose a security risk (including large audiences)

Events at Macquarie University reflect on our overall image and reputation. It is very important that the highest possible level of professionalism is brought into planning and management of events across campus, and these protocol guidelines are designed to assist you managing events where the Vice-Chancellor, or Chancellor, distinguished guests or media are involved.

Events with the Vice-Chancellor or Chancellor

If the Vice-Chancellor or Chancellor will be involved in your event (or you would like to request their involvement) as a host or a guest, inform the Protocol Officer in the Marketing Unit. The Protocol Officer will inform you as to whether this is appropriate, and whether they are available to attend.

Events with VIP guests

VIP categories are defined as (but not limited to):

• Vice - Chancellor's top 100 contacts
• Government (Members of Parliament including New South Wales State Government ministers, Federal Government ministers, shadow ministers, local government and international politicians)
• Diplomats and senior public servants
• Royalty, Vice-Regal representatives and international dignitaries
• Chairpersons/Chief Executive Officers of major companies and organisations
• High profile and notable academics (Nobel prize winners, presidents, vice-chancellors,chancellors, or equivalent of other universities)
• Religious leaders/Heads of Church
• Local or international celebrities whose presence could affect the profile of the University.

If your event will involve VIPs, contact the Protocol Officer in the Marketing Unit for advice related to guest lists, who the invitation should come from, the existence of University partnerships you need to be aware of, and whether there are security issues that need to be taken into consideration.

Events likely to attract significant media/public interest, generate controversy or likely to pose a security risk (including large audiences)

If you suspect your event will fall into this category, speak to the Protocol Officer in the Marketing Unit for advice related to all aspects that may need to be taken into consideration. The Protocol Officer will also be able to liaise on your behalf with relevant areas of the University that will need to be informed (such as the Media Services area of Marketing Unit, and the Office of Facilities Management).

For further information regarding Macquarie University major event protocol contact:

Losalini Kelei
Protocol Officer
Marketing Unit
Phone: 4112
Email: lo.kelei@vc.mq.edu.au

Back to top